Requisition

A Requisition is a formal request raised within an organization to obtain approval for resources, services, or actions. In HR and operations, requisitions are commonly used for hiring, procurement, and internal resource allocation.

What Is a Requisition?

A requisition initiates an internal approval process before any action is taken. It ensures that requests for manpower, materials, or services are justified, budgeted, and authorized according to organizational policies.

Once approved, a requisition leads to further actions such as recruitment, purchase orders, or task execution.

Common Types of Requisitions

• Manpower Requisition: Request to hire new employees or fill vacancies

• Purchase Requisition: Request for goods, equipment, or services

• Internal Resource Requisition: Request for tools, software, or access

• Project Requisition: Request for resources required for a specific project

Purpose of a Requisition

• Ensures proper approval and control

• Aligns requests with budgets and planning

• Maintains transparency and accountability

• Standardizes request workflows

• Supports audit and compliance requirements

Requisition Process

A typical requisition process includes:

1. Request initiation by authorized employee

2. Justification and requirement details

3. Approval by reporting manager or department head

4. Budget or HR validation

5. Execution or fulfillment of the request

Advantages of Using Requisitions

• Prevents unauthorized spending or hiring

• Improves resource planning

• Creates documented approval trails

• Enhances operational efficiency

• Supports data-driven decisions

Limitations of Requisitions

• Delays if approval workflows are slow

• Requires clear role definitions

• Can be misused if not governed properly

• Manual processes increase errors

Requisition vs Purchase Order

Example

An HR manager raises a manpower requisition to hire two software developers, providing justification, role details, and budget approval before recruitment begins.

Managing Requisitions with WeekMate HRMS

WeekMate HRMS streamlines requisition management by digitizing requests, approvals, and tracking in one unified platform.

How WeekMate HRMS Helps

• Digital requisition creation

• Custom approval workflows

• Budget and role validation

• Real-time tracking and status updates

• Centralized records for audit and reporting

With WeekMate HRMS, requisitions become faster, transparent, and fully traceable—helping organizations manage resources efficiently.

FAQs

Is a requisition mandatory?
Yes. Most organizations require requisitions to control spending and hiring.

Who can raise a requisition?
Authorized employees or managers, as per company policy.

Can a requisition be modified after approval?
Yes, but it usually requires re-approval.

Is a requisition legally binding?
No. It is an internal document and not a legal contract.